Meetings, Part 3 Tips for running meetings
October 08, 2022
- Keep meetings short, trim down the agenda to a few related items and keep the meeting focused. Meetings can be less burdensome.
- End the meeting with something special or enjoyable or fun a specific song, something random (if that's what y'all enjoy), a trip to the inner world playground, etc. This can help with attendance, focus, and a sense of accomplishment for having had the meeting.
- If you have trouble focusing during meetings here's some ideas:
- Co-regulate with others. Y'all can have a buddy in the room or in videochat who is also "doing work" or holding their own system meeting at the same time. This helps by setting up a "work vibe" and some expectations and accountability with you. Just being in a space where folk are concentrating & working can be helpful for building focus. If you don't have a plural buddy, you can hook up with singular folk doing this type of co-regulation through a service like https://workbuddiesonline.com (video on while working optional, muted while working) or https://Focusmate.com (video on while working mandatory, audio while working preferred). It's like being in a virtual cubicle with (or near) other folks who are also working.
- Also helpful might be ambiance videos (such as T E R A V I B E on YouTube like check out this writer's room Victorian Era vibe) for their background sounds, or environmental sounds like babbling brooks, forest sounds, thunderstorms, ocean waves, breezes through trees whatever floats your system's boat.
- Keep a playlist for meeting times. We like electronica & instrumental music whenever we're doing projects where we need to think in words, so the words of the music don't interfere (and we're not tempted to sing).
- Use with caution this might not work for everyone: we like hemi-sync types of recordings or other binaural audio as well (use with headphones). The Ooooo iOS app is a free app to use with headphones for binural (both sides of the brain) stimulation, with or without white or brown noise. Green noise is also interesting.
- Hold meetings in the same place, or have a specific "starting meeting" signal like taking out a specific journal for minutes, or having a same/similar meeting-start statement so that y'all eventually get used to the "this is meeting time" vibe. If it works for you, hold meetings outdoors or in a safe place.
Hopefully these ideas will help you& concentrate better and enjoy your meetings more.